Submission & Resolutions

Types of resolutions

1. Resolutions on a position

A resolution on a position presents a stance on a decision regarding GCVSI, or policy and provides the necessary background information and data on the issue. Upon its acceptance, the resolution becomes an official document presenting GCVSI’s organizational position. A resolution on a position serves as the foundation and rationale for GCVSI’s policy development planned activities and therefore reflects the broader strategic interests of the organization. If action is required because of concerns presented in the position paper, this action may either be outlined in a formal resolution for support or action (see below) or maybe followed up through the accepted channel for advocacy activities outlined in the Article. 

2. Resolution for Support or Action

This type of resolution calls for specific action or steps to be taken, given on as an issue. The resolution paper should present the issue in an informative way, such as “Acknowledging…, Recognizing…, Noting…” before starting the points for action. It should be relevant and affirmative, to the proposed action. It should identify a lead person to work on the proposed resolution follow-up when and if it is adopted by the Executive Board and members, in close collaboration with the Global Executive Director and management team. This type of resolution is often used to fast-track resolutions that need an emergency approach. 

Guidelines for submission

Any Executive Board member or registered member can submit a resolution in writing, in English languages, to be considered, a resolution needs the support of the voting of at least 2/3 majority of members or accredited representatives present in the seating or the know of the resolution.

A call for resolutions along with the procedures is circulated, at least one week in advance of the annual general or extraordinary meeting.

Submissions must clearly state under which one of the two categories of resolutions it falls. Once acceptance of the resolution for submission has been confirmed, it will be posted on the GCVSI’s social media platform to allow for more in-depth debate and discussion. Early submissions will also allow for increased involvement and input from members who would not be attending the conference or meeting. A Resolution Committee, chaired by the Board President, will consider all resolutions submitted, endorse them, and present them for debate and voting on the floor of the meeting. The General Assembly might reject the resolutions that are not consistent with the goals, objectives, and strategies of GCVSI; or which do not involve an action that needs to be taken; which are not relevant or have been presented similarly before at an Annual General Meeting of the organization.